Further help and information for societies

Useful Documents

Further help and information for societies

Society Resources and Useful Documents


Below is a list of documents that are available for all societies to use. This is not an exhausted list and will be constantly improved. These documents are not all compulsory but are to be used as a tool for student groups. If you feel there is a useful document missing please contact su.activities@keele.ac.uk. Some of the documents below are compulsory for societies to complete and return back to the Activities team. 


Event Planning

Event Planning Document
Event Budget Planner   
Event Risk Assessments
Over Night Risk Assessments
Booking Hub Link 

Through the booking hub, you can book rooms and spaces in the SU for your society, as well as transport, equipment and stalls. You can also view the booking calendar, which will show you what has already been booked and may help when planning events for your society.


Society Development

Society Affiliation
Society Development Plan 
Yearly Budget Planning 
Student Fundraising Guide 
By-Election Form
Club and Society Sponsorship Agreement


Financial Documents

Invoice Request Form 

This form is to be filled in and returned to the Finance Office if your society needs to receive payment from an external organisation, such as in the case of grants and sponsorships.


Club, Society and Volunteer of the Month

Are you part of a society that stands out? Is there a club that is achieving great things? Do you know of a volunteer who always goes above and beyond? In order to recognise all the hard work that goes on at Keele, we're introducing club, society and volunteer of the month!

Clubs and Societies have the chance to win £50 if they are nominated, and student volunteers can win a £25 Amazon voucher.

You can nominate students or groups whenever is convenient to you, and we will announce the winner at the start of eah month. There's no deadline! Nominate now using the forms below: