Information and help on running events

Planning an Event

Information and help on running events

 

Activities | su.activities@keele.ac.uk

COVID Secure Outdoor Events

 

 

----> Standard Risk Assessment <----

 

----> Online Form <----

 

 

Running an Outdoor Event

From Monday 17th May, the government are allowing groups of up to 30 to meet outside. A few weeks ago, we told clubs and societies that we would allow you to run club and society events outdoors on campus with some regulations.

PLEASE NOTE, EVENTS CANNOT PROCEED WITHOUT THE APPROVAL OF THE STUDENTS’ UNION AND WE RESERVE THE RIGHT TO TAKE ACTION AGAINST GROUPS WHO RUN UNSANCTIONED EVENTS.

Ideas for events:

  • Picnics on the lawn (bring your own food!)
  • Woodland walks
  • Treasure hunts
  • Outdoor games

Step by step guide of setting up an event

  • Step one: Adapt the standard risk assessment and contact su.activities with any questions or concerns
  • Step 2: Fill out the form and attach your risk assessment
  • Step 3: Await confirmation of your event from Activities, who will advise you on how to set up tickets
  • Step 4: If your event is confirmed, you may advertise it. If your event is denied then Activities will send you suggestions as to how to amend your event
  • Step 5: Before your event, ensure you can access the guest list. During the event, amend your register with any changes and ensure you stick to your risk assessment 
  • Step 6: Send any amendments to your guest list to su.activities 

 

Other Meetings

Groups of 6 or fewer meeting indoor and outdoor

Meetings of 6 or fewer will not be considered official society meetings. This is because it is not appropriate or manageable for the Students’ Union to place restrictions or barriers on students meeting socially in groups of six or fewer.

Committee Meetings

We still recommend that committee meetings take place online, however committees of six or less may choose to meet in person. Room bookings will not be available for committee meetings nor is it necessary due to the amount of available indoor and outdoor group seating at the University and Students’ Union. Committees can use

· the ground floor of the Students’ Union without booking, or

· available student spaces by using the relevant booking systems, or

· booking a table in any food or drink outlet on campus or outdoor space.

If the committee is greater than six, then the meeting must take place online.