If you decide to appeal ASK can help you with the form and offer guidance on anything you've written. Here is some general guidance to help you get started:
Section A - General details about you.
Section B - Select which grounds for appeal you are using, the date your results came out, and the date you’re submitting the form. If you have missed the 10 day deadline you will also need to give a good reason for being late in the provided box.
Section C - What you are appealing against – write your module details in the table then for each one explain what you’re appealing against. For example, you could write ‘appealing against the module mark’ or ‘appealing against the decision to withdraw me’. Some more examples are listed in the notes at the end of the form if you aren't sure what to say.
Section D - Exceptional Circumstances grounds
In the first set of boxes you need to give a good explanation for not submitting an EC form to the School - this is very important as appeals can be rejected at this stage if a valid reason isn't given. If you did tell the School about your ECs you can explain what happened and why you think they haven’t been considered.
In the next table select which category/categories your ECs fit into, the dates you were affected, and what you are submitting as evidence (including any that will be sent after the form).
There is then a large box for you to write your main statement. This is the most important part as it’s where you persuade the University Academic Appeals Committee to accept the appeal. This should include details of your ECs and how they affected your work, and you could also elaborate on the reasons for not mentioning anything sooner. Please see the 'More help' heading for more information about what you could include.
Section E – Procedural irregularity grounds
There is a large box for you to write the main statement. It is the most important part of the form if the appeal is based on these grounds. You should include details of what has happened and how this affected your ability to work or how it affected your mark through no fault of your own. Please see the 'More help' heading for more information about what you could include.
Underneath the statement you can list the evidence you’re including to show procedural irregularity.
Section F – Select what outcome you’re asking for - you can tick more than one box.
Remember to sign and date the form at the end!
More help with the main statement in Section D or E
It is important that your appeal statement gives full details but clearly and concisely. Make sure you include:
What the problem was:
Here you will need to outline the problem you were encountering at the time your studies were affected. Examples might include: physical or mental health issues, a death in the family, relationship break up or something else. Give a timeline if possible to make things as clear as possible to the Appeals Panel.
How it affected your studies:
You will need to explain what impact this had on your academic performance. Try and be specific and link your circumstances to how it affected your studies, e.g. revision time, exam, preparation time.
Why you did not inform the School you were having problems:
If you did inform your School then this is fine, but you will need to explain why you believe that your circumstances have not been considered.
If you did not inform your School you will have to explain why. The nature of the problem may determine whether you had good cause or not to inform the School. If you did not have what the Appeal’s Panel consider to be a ‘valid’ reason, it is unlikely that your appeal will be successful. Again, if you aren’t sure, you can speak to an ASK team member.
You need to provide evidence to support each aspect of your case.
Some examples of evidence:
- Medical evidence is needed if your ECs are medical.
- Letters from professionals and other impartial third parties, for example if you’ve spoken to a counsellor or a tutor about your problems.
- You can include evidence from friends and family if there’s nothing else but this evidence carries less weight as it is not independent.
If it will take time to get evidence it’s more important to submit the form as soon as possible - the evidence can follow on. You can write about this in the evidence section on the form, explaining it’s to follow and (if possible) giving an expected date. Keep in contact with the appeals team if you have additional evidence to follow.
Contact ASK if you are not sure what evidence to provide for your appeal.
Submitting the form
Once you have written your appeal, we recommend that you ask one of the advisors in ASK to check it for you before you submit it, but please, give us enough time to look at it for you.
You can do this by either: emailing it to firstname.lastname@example.org, or by making an appointment by calling 01782 734800.
When you are happy with the form, you can submit it along with any evidence to email@example.com or hand it into the Tawney Building.