Receiving Money

Wanting to transfer money into your group's account? Wondering how you can boost your group's bank balance? Look no further!

💸 Receiving Money as a Club or Society

There are many ways your club or society might receive money—through grants, sponsorships, donations, or sales. This guide explains how each method works and what steps you need to take.

🛒 Memberships, Tickets & Product Sales

Model UN Society at a stall

Any purchases made through the Keele SU website (e.g. memberships, tickets, products) will automatically appear in your group’s account within 7 working days. To view these transactions, contact the SU Activities Team for a statement.

🧾 Grants

  1. Keele SU Grants – Automatically transferred to your group’s account after approval. View available SU grants.
  2. Keele University Grants – Processed separately by SU staff.
  3. External Grants – Requires an Invoice Request Form.

🎁 Donations

  1. Set up a Product – Ideal for small donations or stall payments. Create preset donation amounts (e.g. £1, £2, £5).
  2. Raise an Invoice – Best for larger donations or those from organisations. Requires the Invoice Request Form.

🤝 Sponsorships

Sponsorships can provide money or resources in exchange for promotion or collaboration. To receive a sponsorship you must first complete the Club and Society Sponsorship Agreement form, and then submit this via email.

Important: You must get SU approval before signing any agreement. Failing to do so may result in sanctions.

To receive sponsorship funds, complete the Invoice Request Form.

🧾 Invoice Request

If you're receiving money from a third party (e.g. sponsor, external grant), your President or Treasurer must complete this form:

Download Invoice Request Form

  • Takes ~30 days for funds to appear in your account.
  • Not visible in committee admin tools.
  • For a full finance report, email: su.activities@keele.ac.uk

Weekly Deadline:

  • Submit by 9 am Wednesday for same-week processing.
  • Late submissions roll over to the following week.

⛽ Fuel Reimbursement

Need to claim fuel expenses? Follow these steps:

  1. Fill Out the Form: Download Fuel Reimbursement Form
  2. Attach to your Expenses Claim
  3. Submit for processing

🏦 Bank Transfer Details

Sometimes you may need money to be paid directly into your account. Use the following details:

Account Name: Keele University Students' Union
Sort Code: 08-92-99
Account Number: 65848663

Important: Include your Club or Society’s full name as the payment reference so Finance can allocate it correctly.