Committee Structure & Roles

Learn about the essential roles within a student society committee, including President, Treasurer, and Secretary, with clear summaries of duties and optional role suggestions.

Running a student group is a team effort—and your committee is at the heart of it all. Whether you're planning events, managing finances, or welcoming new members, each role plays a vital part in keeping your society active, inclusive, and successful.

🧩 Committee Structure

Every society must have a core committee made up of at least two essential roles:

  • President / Club Captain
  • Treasurer

You can also include optional roles depending on your society’s size and activities, such as:

  • Secretary
  • Vice President
  • Events Coordinator
  • Marketing & Social Media Officer
  • Welfare Officer
  • Inclusion & Accessibility Officer
  • Fundraising Officer
  • Sports Captain (for sport-related clubs & societies)

⭐ Essential Roles & Responsibilities

👑 President / Club Captain

  • Leads the society and chairs meetings.
  • Oversees planning and delivery of activities.
  • Acts as the main point of contact with Keele SU.
  • Ensures the society follows its constitution and SU policies.

💰 Treasurer

  • Manages the society’s finances and budget.
  • Keeps accurate records of income and spending.
  • Submits financial reports and grant applications.
  • Ensures all spending is approved and documented.

 

🧠 Optional Roles (Examples)

🗂️ Secretary

  • Organises meetings and takes minutes.
  • Manages membership lists and communications.
  • Supports event planning and admin tasks.
  • Keeps records and ensures smooth handovers.

🎉 Events Coordinator

  • Plans and delivers events, trips, and socials.
  • Books venues and manages logistics.

📣 Marketing & Social Media Officer

  • Promotes the society online and on campus.
  • Designs posters, runs campaigns and manages social media accounts.

💬 Welfare or Inclusion Officer

  • Ensures the society is welcoming and inclusive.
  • Supports members and promotes wellbeing.

📝 Summary

  • Every club & society must have a President/Club Captain & Treasurer
  • Additional roles can be added to suit your group’s needs.
  • All committee members are jointly responsible for the smooth and safe running of the society.
  • A clear structure helps with communication, accountability, and handovers.