Committee Structure & Roles

Running a student group is a team effort—and your committee is at the heart of it all. Whether you're planning events, managing finances, or welcoming new members, each role plays a vital part in keeping your society active, inclusive, and successful.

Every society must have a core committee made up of at least two essential roles:

• President / Club Captain
• Treasurer

You can also include optional roles depending on your society’s size and activities, such as:

• Secretary
• Vice President
• Events Coordinator
• Marketing & Social Media Officer
• Welfare Officer
• Inclusion & Accessibility Officer
• Fundraising Officer
• Sports Captain (for sport-related clubs & societies)

• Leads the society and chairs meetings.
• Oversees planning and delivery of activities.
• Acts as the main point of contact with Keele SU.
• Ensures the society follows its constitution and SU policies.

• Manages the society’s finances and budget.
• Keeps accurate records of income and spending.
• Submits financial reports and grant applications.
• Ensures all spending is approved and documented.

• Organises meetings and takes minutes.
• Manages membership lists and communications.
• Supports event planning and admin tasks.
• Keeps records and ensures smooth handovers.

• Plans and delivers events, trips, and socials.
• Books venues and manages logistics.

• Promotes the society online and on campus.
• Designs posters, runs campaigns and manages social media accounts.

• Ensures the society is welcoming and inclusive.
• Supports members and promotes wellbeing.

• Every club & society must have a President/Club Captain & Treasurer
• Additional roles can be added to suit your group’s needs.
• All committee members are jointly responsible for the smooth and safe running of the society.
• A clear structure helps with communication, accountability, and handovers.