Why Communication Matters

Keeping your members informed is key to building an active and engaged society. Whether you're promoting events, sharing opportunities, or celebrating achievements, clear and consistent communication helps your society thrive.

Email: Your Direct Line to Members

Benefits of Email:

• Direct & Personal: Reach members individually with tailored updates.
• Professional: Ideal for formal announcements and collaborations.
• Trackable: Monitor open rates and engagement using tools.

Using Your Email Tools:

• Send emails directly through your admin dashboard.
• Segment your audience by membership type, year group, or interest list.
• Schedule emails in advance to align with your event calendar.

Newsletters: Inform, Engage, Inspire

What to Include:

• Upcoming events and deadlines
• Highlights from past events
• Member spotlights or interviews
• Opportunities (internships, competitions, etc.)
• Fun content (quizzes, polls, memes)

How Often?

Monthly is ideal for most societies. Weekly if you have frequent updates or a large audience.

Design Tips:

• Use external tools like Free Drag & Drop HTML Email Template Builder | Beefree to create a good-looking email and import this for sending.
• Keep it mobile-friendly and visually engaging.
• Use consistent branding (logos, colors, tone).

Interest Lists: Let Members Choose What They Hear About

On your society’s page, you can set up Groups so members can opt into specific topics like:

• Social Events
• Volunteering
• Competitions
• Committee Opportunities

Why Use Groups?

• Avoid spamming members with irrelevant info.
• Boost engagement by sending targeted updates.
• Make it easy for members to manage their preferences.

How to Set It Up:

• Go to your admin panel → Groups → Create New.
• Create categories relevant to your society.
• Promote the lists on your society page and during sign-ups.

Quick Tips for Success

• Segment your audience: Use interest lists and member filters.
• Be consistent: Stick to a regular schedule.
• Encourage interaction: Include polls, questions, or reply prompts.
• Respect privacy: Use secure email systems to protect member data.