Student Group Grants Terms

Learn about the general terms and conditions for grant-issued funding from the Students' Union, including spending guidelines, reporting requirements, project timelines, compliance obligations, and audit rights.

Student Group Grants Terms

General grant terms

  • All grant-issued funding will be spent during this academic year unless formally requested and approved in writing by the Students' Union.
  • All grant-issued funding will be spent on items/development only, as described in the grant application. Funding must not be spent on unapproved items unless formally requested and approved by the Students' Union.
  • If you do not spend your grant-issued funding by the end of the academic year without approval, this funding will be removed from your account and reinstated into the SU for future student group grants.

The grantee must ensure that all grant funds are allocated strictly for the activities and objectives outlined in the approved grant proposal. Any changes to the budget or project scope must be submitted in writing and receive prior written consent from the funder. Unauthorised use of funds may result in the termination of the grant and the requirement to return disbursed funds.

The grantee is required to submit a detailed final report. This should provide a comprehensive overview of the project including a summary of outcomes, an evaluation of the project's impact, and a detailed financial report. All reports must be submitted within 4 months of grant receipt.

The grantee is expected to complete the project within the agreed-upon timeframe as outlined in the grant agreement. If unforeseen circumstances arise that may delay the project, the grantee must notify the Students' Union as soon as possible and provide a revised timeline for approval. The grantee should also outline any steps being taken to mitigate delays and ensure the project's successful completion.

  • All grant-issued funding will be spent during this academic year unless formally requested and approved in writing by the funder.
  • The grantee must spend their funding by the end of the academic year or seek written permission from the funder. If not, the funder reserves the right to request reimbursement of all issued funding.

The grantee must prominently acknowledge the Student Union's support in all project-related publications, presentations, websites, and other public communications. This acknowledgement should include the SU logo and a statement "Funded by your Students' Union".

The grantee is responsible for ensuring that all project activities comply with relevant local, national, and international laws, regulations, ethical standards and the SU code of conduct. This includes obtaining any necessary permits or approvals, submission of risk assessments, adhering to data protection laws, and following ethical guidelines. The grantee must also ensure that all parties involved are informed about and comply with these requirements.

The funder retains the right to conduct audits of the grantee's financial records and project activities at any point during the grant period and for up to three years following the project's completion. The grantee must provide full access to all relevant documentation and cooperate fully with the audit process. Any discrepancies or issues identified during the audit must be addressed promptly by the grantee.

The funder may terminate the grant at any time if the grantee fails to adhere to the grant conditions, misuses funds, or does not make satisfactory progress towards project goals. In the event of termination, the grantee must return any unspent funds and may be required to repay funds already spent. The grantee will be given an opportunity to address any issues before termination is finalised.