Housing Fair 2026 Terms & Conditions
Please note: Throughout these terms, "landlord" also refers to letting agents
or anyone acting on behalf of an accredited landlord.
By booking a stall at the Keele SU Housing Fair, you agree to the following
terms and conditions.
Eligibility
To take part in the Housing Fair, you must:
- Hold a valid landlord accreditation from a recognised accreditation scheme, such as the NRLA or PRSAS.
- Be advertising properties owned by accredited landlords.
- Provide a copy of your tenancy agreement for review by Keele SU's Advice & Support team (ASK).
- Receive approval from Keele SU before your booking is confirmed.
All accreditation and tenancy agreement checks must be completed successfully
before attendance is approved. Keele SU reserves the right to refuse or cancel
any booking at its discretion.
Stall Bookings
- Attendance is only permitted for exhibitors who have pre-booked a stall.
- Bookings are allocated on a first-come, first-served basis.
- Spaces are limited and bookings may close early once capacity is reached.
- Each landlord or agent may book one stall only (one table).
- Stall locations are allocated by Keele SU and cannot be changed on the day.
- Landlords may only advertise within their designated stall space.
- Advertising elsewhere within the Students' Union building or on campus is not permitted.
Any unauthorised promotional materials may be removed by Keele SU.
Responsibilities of Exhibitors
Exhibitors must:
- Only advertise properties that have been approved as part of their booking.
- Refrain from promoting properties on behalf of unapproved landlords.
- Treat students respectfully and professionally.
- Avoid putting students under pressure to attend viewings or enter tenancy agreements.
- Comply with Keele SU policies, including:
- Equal Opportunities Policy
- Health & Safety Policy
- Marketing Policy
Keele SU reserves the right to remove any materials it deems unsuitable and
may require exhibitors to leave the event if terms are breached.
Event Information
While Keele SU will actively promote the Housing Fair to students,
attendance levels cannot be guaranteed.
- Keele SU may amend event facilities or change the event location if required.
- Keele SU accepts no liability arising from cancellation, alteration or modification of the event.
- Keele SU is not responsible for loss or damage to exhibitor equipment.
- No exhibitor may accept payments from attendees by cash, cheque, card or any other method during the event.
- Parking instructions will be provided following booking confirmation. Exhibitors are responsible for complying with those instructions.
Fees & Payment
The full stall fee must be paid online at the time of booking.
Cancellations & Refunds
Cancelling Your Booking
All cancellation requests must:
Refund Policy
- Cancellations received less than 7 calendar days before the event are not eligible for a refund.
- If Keele SU declines an application following its eligibility checks, a full refund will be provided.
Coronavirus & Exceptional Circumstances
Keele SU reserves the right to cancel or amend the Housing Fair in response
to government, local authority, University or public health requirements.
If the event is cancelled or materially changed due to Coronavirus restrictions:
- Full refunds will be issued where applicable.
- Exhibitors who no longer wish to attend due to event changes will receive a full refund.
Keele SU cannot accept liability for any additional losses incurred as a result
of event cancellation.
Data Protection (GDPR)
Keele SU is committed to protecting personal information.
Any personal data provided as part of the booking process will be used only
for administering the business relationship between Keele SU and exhibitors.
Exhibitors must also comply with GDPR requirements regarding any personal
information collected during the event.
Personal information will only be shared where:
- Permission has been provided by the exhibitor; or
- Keele SU is legally required to do so.
Subject access requests can be submitted to
it.support@keele.ac.uk.
Contact
Housing Fair Enquiries & Cancellations
su.housingfair@keele.ac.uk
Data Protection Enquiries
it.support@keele.ac.uk
Keele Students' Union reserves the right to refuse or withdraw participation where these terms and conditions are not met.