Minibus Terms & Conditions

Vehicle solutions for student groups and university departments. Affordable rates, flexible booking, and Section 19 compliant transport. Learn about costs, booking, and driver terms.

KeeleSU Vehicle Hire Information

KeeleSU offers minibuses for use by Student Groups and for 'University Business'. These vehicles operate under a Department of Transport Section 19 permit and are available at a nominal rate.

Vehicles and Costs

KeeleSU provides a range of vehicles, with pricing based on vehicle size and type of user:

  • Vehicle Categories:
    9-seater minibuses (1 driver, 8 passengers), over 9-seater minibuses (up to 17 passengers), and trailers.

  • Payment Categories:
    INTERNAL (KeeleSU departments, Student Groups) and EXTERNAL (University departments).

Prices do not include fuel or a driver. Vehicles must be returned with the same fuel level as collected. VAT applies to external bookings. Rates are charged per day (over 5 hours) or half-day (up to 5 hours). Additional charges apply for late returns, insufficient fuel, damage, or if the vehicle is returned unclean.

KeeleSU also offers an all-inclusive package (driver + fuel) under the Section 19 permit. Contact us for a custom quote.

Booking Procedure

  1. Submit an enquiry via our online form, email, or phone. We’ll send a quote.

  2. Complete the online booking form and driver declaration.

  3. Payment is made via invoice or internal transfer.

  4. Your booking will be confirmed and added to our calendar.

  5. On the day: collect and return keys at The Hub (SU Ground Floor). If closed, call the Duty Manager at 01782 733666.

Terms & Conditions

  • Bookings must be made at least 3 days in advance via the online form or by emailing su.transport@keele.ac.uk.

  • Bookings are subject to approval and availability.

  • KeeleSU reserves the right to refuse bookings or change vehicles as needed.

  • Block bookings are limited to one semester in advance.

  • Cancellations require at least 1 week's notice. Less than 48 hours’ notice incurs full payment.

Driver Requirements

General Requirements:

  • Drivers must be at least 21 and have held a full license for 2+ years.

  • No current endorsements, medical conditions, or insurance issues.

  • Drivers must complete a declaration form annually and update any changes.

Over 9-seater Vehicles:

  • D1 entitlement is required for paid driving. Otherwise, drivers must meet DVLA exemption criteria for voluntary driving.

  • Unapproved drivers are strictly prohibited due to insurance restrictions.

Vehicle Use & Responsibilities

  • Keys must be collected at the booked time. No early use is permitted unless pre-arranged.

  • The driver and user are responsible for the vehicle during hire. Vehicles are fully insured, road-legal, and covered by breakdown assistance.

  • Drivers must obey all traffic laws. Any penalties or offences are the driver’s responsibility.

  • Vehicles must be returned clean, and tidy, with the same fuel level. Penalties apply for non-compliance.

  • In the event of a breakdown, follow emergency procedures and contact the AA. All vehicles run on diesel only.

  • In case of an accident, follow proper safety and legal procedures. Do not admit liability. Inform KeeleSU immediately.

  • Food, drink, and smoking are not allowed in vehicles.

  • KeeleSU is not responsible for personal items left in vehicles.

  • By booking, you agree to all the above terms. KeeleSU reserves the right to update conditions without notice.