Minibus Terms & Conditions

Keele SU offers minibuses for use by Student Groups and for University business. These vehicles operate under a Department for Transport Section 19 permit and are available at a nominal rate.

Keele SU provides a range of vehicles, with pricing based on vehicle size and type of user.

• Vehicle categories: 9-seater minibuses (1 driver, 8 passengers), over 9-seater minibuses (up to 17 passengers), and trailers.
• Payment categories: INTERNAL (Keele SU departments and Student Groups) and EXTERNAL (University departments).

Prices do not include fuel or a driver. Vehicles must be returned with the same fuel level as when collected. VAT applies to external bookings. Rates are charged per day (over 5 hours) or half-day (up to 5 hours).

Additional charges apply for late returns, insufficient fuel, damage, or if the vehicle is returned unclean.

Keele SU also offers an all-inclusive package (driver and fuel) under the Section 19 permit. Contact us for a custom quote.

1. 1

   Submit an enquiry via our online form, email su.transport@keele.ac.uk, or phone. We’ll send a quote.

2. 2

   Complete the online booking form and driver declaration.

3. 3

   Payment is made via invoice or internal transfer.

4. 4

   Your booking will be confirmed and added to our calendar.

5. 5

   On the day, collect and return keys at The Hub (SU Ground Floor). If it is closed, call the Duty Manager on 01782 733666.

• Bookings must be made at least 3 days in advance via the online form or by emailing su.transport@keele.ac.uk.
• Bookings are subject to approval and availability.
• Keele SU reserves the right to refuse bookings or change vehicles as needed.
• Block bookings are limited to one semester in advance.
• Cancellations require at least 1 week’s notice. Less than 48 hours’ notice incurs full payment.

General Requirements

• Drivers must be at least 21 and have held a full licence for 2 or more years.
• No current endorsements, medical conditions, or insurance issues.
• Drivers must complete a declaration form annually and update any changes.

Over 9-seater Vehicles

• D1 entitlement is required for paid driving. Otherwise, drivers must meet DVLA exemption criteria for voluntary driving.
• Unapproved drivers are strictly prohibited due to insurance restrictions.

• Keys must be collected at the booked time. No early use is permitted unless pre-arranged.
• The driver and user are responsible for the vehicle during hire. Vehicles are fully insured, road-legal, and covered by breakdown assistance.
• Drivers must obey all traffic laws. Any penalties or offences are the driver’s responsibility.
• Vehicles must be returned clean and tidy, with the same fuel level. Penalties apply for non-compliance.
• In the event of a breakdown, follow emergency procedures and contact the AA. All vehicles run on diesel only.
• In case of an accident, follow proper safety and legal procedures. Do not admit liability. Inform Keele SU immediately.
• Food, drink, and smoking are not allowed in vehicles.
• Keele SU is not responsible for personal items left in vehicles.

By booking, you agree to all the above terms. Keele SU reserves the right to update conditions without notice.