Meeting Minutes: Recording decisions and actions

Meeting minutes are a vital part of running a successful student society. They help ensure transparency, keep everyone on the same page, and make handovers to new committee members much smoother.

Meeting minutes are a written record of:

• Who attended the meeting
• What was discussed
• Decisions made and actions agreed upon

They serve as a reference for future meetings and help track progress over time.

• Transparency: Everyone knows what was decided and why.
• Accountability: Tracks who is responsible for what.
• Continuity: Helps new committee members understand past decisions.
• Organisation: Keeps your society running smoothly.

1. Prepare Before the Meeting

   • Use a consistent template.
   • Know the agenda in advance.

2. During the Meeting

   • Record the names of attendees and absentees.
   • Note key points of discussion, not every word.
   • Clearly mark decisions and action items.

3. After the Meeting

   • Type up the minutes promptly.
   • Share them with the committee.
   • Store them in a shared folder for future reference.

Download the Sample Meeting Minutes Template

• Keep it clear and concise.
• Use bullet points for readability.
• Highlight decisions and action items.
• Save all minutes in a shared drive or society archive.