Making your Events Inclusive and Welcoming

Use this guide to ensure your events are inclusive from the start.

• Choose step-free venues with accessible toilets and signage.
• Provide flexible seating for wheelchair users or those with mobility needs.
• Ensure the venue is reachable by accessible transport or parking.

• Offer quiet spaces for sensory breaks.
• Avoid flashing lights or loud music unless necessary—give advance notice.
• Use clear, structured agendas to help attendees prepare.

• Use plain, inclusive language in all materials.
• Provide resources in multiple formats (PDF, large print, digital).
• Include captions or transcripts for videos and presentations.

• Keep events free or low-cost where possible.
• Be transparent about costs and offer support if needed.

• Assign an accessibility lead for each event.
• Ask attendees about access needs during sign-up.
• Encourage your team to complete inclusivity training.

• Use diverse, inclusive imagery in your promotions.
• Clearly state accessibility features in event descriptions.

• Collect feedback on accessibility and inclusion.
• Use insights to improve future events.

• Keele SU Event Planning Toolkit
• Accessibility Support Services
• Committee Training Portal

By embedding accessibility into your planning, you help create a culture of belonging at Keele. Let’s make every event a space where everyone feels welcome.