Booking a Room on Campus
As a Keele SU-affiliated club or society, you get free access to a variety of campus spaces and discounted rates on premium rooms. Here’s your go-to guide for booking rooms and making the most of your events.
🧭 Rooms & Spaces at Keele SU
- Block Bookings: Available every September via a form emailed to all societies. Deadline: End of September.
- After October: Book manually via the Booking Hub.
- Booking Notice: Submit requests at least 3 working days in advance.
- Food & Drink: Allowed—just tidy up afterwards! (No alcohol in meeting rooms)
- External Guests: Complete the External Speaker Form before inviting non-students.
- Need Help? Contact the Duty Manager at 07523 514170 if the room is locked or you encounter issues.
🎤 Student Experience Equipment
Need gear for your event? Clubs and societies can borrow equipment—just sign it out and return it in good condition. Reserve equipment via the Booking Hub.
🚐 Vehicle Bookings
Need transport? Book a 9- or 17-seater Keele SU minibus through the Booking Hub.
Driver Requirements: Must be 21+, hold a full UK license for 2+ years, and meet additional criteria.
⛽ Fuel Reimbursement
Need to claim fuel expenses for using your own vehicle? Follow these steps:
- Fill Out the Form: Download Fuel Reimbursement Form
- Attach to your Expenses Claim
- Submit for processing
🛍️ Stall Bookings
Promoting your society or fundraising? Book a stall for your activity.
- Food Stalls: Must be booked 7+ days in advance.
- Food Safety: Provide a valid food safety certificate. Don’t have one? We offer a free Level 1 course—email su.activities@keele.ac.uk to sign up.
🏫 University-Wide Room Bookings
Need a room outside the SU? Book spaces like the Chancellor’s Building or Walter Moberley through the Central Timetabling Unit (CTU). Learn more here.
Note: SU does not manage these bookings. For help, email timetabling@keele.ac.uk.
🏰 Keele Hall
Planning a formal dinner, conference, or ball? Keele Hall is a stunning venue. Find booking info here.
🏙️ Keele in Town
Looking to host an event off-campus? Keele in Town offers flexible spaces in Newcastle-under-Lyme for community outreach, workshops, and pop-up events.
- Location: Keele in Town, High Street, Newcastle-under-Lyme
- Facilities: Meeting rooms, presentation equipment, and breakout areas
- Booking: Contact the Student Experience Team at su.activities@keele.ac.uk for availability and booking details.
🎙️ External Speakers
Inviting a guest speaker? Submit the External Speakers Form in advance.
Questions? Contact the Designated Officers at speakerapproval.designatedofficers@keele.ac.uk.