Room, Stall & Transport Bookings

A guide to booking rooms, equipment, stalls and transport for your events and information on the External Speaker Process.

Booking a Room on Campus

Keele SU Ballroom during a night out

As a Keele SU-affiliated club or society, you get free access to a variety of campus spaces and discounted rates on premium rooms. Here’s your go-to guide for booking rooms and making the most of your events.

Rooms & Spaces at Keele SU

  • Block Bookings: Available every September via a form emailed to all societies. Deadline: End of September.
  • After October: Book manually via the Booking Hub.
  • Booking Notice: Submit requests at least 3 working days in advance.
  • Food & Drink: Allowed—just tidy up afterwards! (No alcohol in meeting rooms)
  • External Guests: Complete the External Speaker Form before inviting non-students.
  • Need Help? Contact the Duty Manager at 07523 514170 if the room is locked or you encounter issues.

Student Experience Equipment

Need gear for your event? Clubs and societies can borrow equipment—just sign it out and return it in good condition. Reserve equipment via the Booking Hub.

Vehicle Bookings

Need transport? Book a 9- or 17-seater Keele SU minibus through the Booking Hub.

Driver Requirements: Must be 21+, hold a full UK license for 2+ years, and meet additional criteria.

Fuel Reimbursement

Need to claim fuel expenses for using your own vehicle? Follow these steps:

  1. Fill Out the Form: Download Fuel Reimbursement Form
  2. Attach to your Expenses Claim
  3. Submit for processing

Stall Bookings

Promoting your society or fundraising? Book a stall for your activity.

  • Food Stalls: Must be booked 7+ days in advance.
  • Food Safety: Provide a valid food safety certificate. Don’t have one? We offer a free Level 1 course—email su.activities@keele.ac.uk to sign up.

University-Wide Room Bookings

Keele University Lecture Theatre

Need a room outside the SU? Book spaces like the Chancellor’s Building or Walter Moberley through the Central Timetabling Unit (CTU). Learn more here.

Note: SU does not manage these bookings. For help, email timetabling@keele.ac.uk.

Keele Hall

Planning a formal dinner, conference, or ball? Keele Hall is a stunning venue. Find booking info here.

Keele in Town

Looking to host an event off-campus? Keele in Town offers flexible spaces in Newcastle-under-Lyme for community outreach, workshops, and pop-up events.

  • Location: Keele in Town, High Street, Newcastle-under-Lyme
  • Facilities: Meeting rooms, presentation equipment, and breakout areas
  • Booking: Contact the Student Experience Team at su.activities@keele.ac.uk for availability and booking details.

External Speakers

Inviting a guest speaker? Submit the External Speakers Form in advance.

Questions? Contact the Designated Officers at speakerapproval.designatedofficers@keele.ac.uk.